Grammar & Style

Use formal phrases in emails and business documents:

• Formal: “Could you please provide an update?”
  Informal: “Can you give me an update?”
• Formal: “I would appreciate your feedback.”
  Informal: “Let me know what you think.”
• Formal: “Thank you for your assistance.”
  Informal: “Thanks for the help.”
• Formal: “I look forward to your reply.”
  Informal: “Hope to hear from you soon.”

✔ Plurals & Countable Words

• ❌ “Informations” → ✔ “information”
• ❌ “Equipments” → ✔ “equipment”
• ❌ “Feedbacks” → ✔ “feedback”

✔ Articles (a / an / the)

• ✔ “We scheduled a meeting for Monday.”
• ✔ “She sent the report yesterday.”
• ✔ “We need an update before 3 PM.”

✔ Prepositions

• ❌ “I will discuss about the issue.” → ✔ “I will discuss the issue.”
• ❌ “We depend of your answer.” → ✔ “We depend on your answer.”
• ❌ “We are responsible of.” → ✔ “We are responsible for.”

✔ Use polite modal verbs

• “Could you please…”
• “Would you mind…”
• “I would like to request…”

✔ Avoid overly direct language

• ❌ “Send me the file.” → ✔ “Could you please send me the file?”
• ❌ “You didn't do it correctly.” → ✔ “There seems to be an issue with the file.”

✔ Make sentences concise

• ❌ “In order to be able to finish the task…” → ✔ “To finish the task…”
• ❌ “At this point in time…” → ✔ “Currently…”

✔ Present Simple (facts & routines)

“We deliver products worldwide.”

✔ Present Continuous (actions happening now)

“We are preparing the quarterly report.”

✔ Present Perfect (experiences / results)

“We have completed the project successfully.”

✔ Future (plans)

“We will schedule a meeting next week.”

• ✔ Always use short paragraphs.
• ✔ Avoid overly complex vocabulary.
• ✔ Use bullet points for clarity.
• ✔ Remove filler phrases (“just”, “basically”, “kind of”).